1. Initial Preparation

Obtain Letters Testamentary or Letters of Administration: Secure this document from the court to confirm your authority as the executor.

File Petition for Probate: Ensure that the petition is submitted along with necessary documents such as the death certificate and list of assets.

Notify Heirs and Creditors: Publish a notice in the local newspaper to alert interested parties and start the creditor claim period.

Secure Property and Assets: Change locks, set up security measures, and arrange insurance for any vacant property.

2. Asset Management

Inventory of Assets: Create a detailed list of all estate assets, including real estate, personal property, and financial accounts.

Obtain Property Valuation: Get a professional appraisal of real estate to determine its fair market value.

Maintain and Preserve Property: Ensure property upkeep, manage any necessary repairs, and maintain insurance coverage.

Address Liabilities: Identify and settle any outstanding debts or claims against the estate.

3. Pre-Sale Preparations

Consult with Probate Attorney and Realtor: Engage professionals familiar with probate transactions to guide the sale.

Determine Full vs. Limited Authority: Understand whether court confirmation is needed to sell property, as this varies by state.

List the Property: Prepare the property for sale by addressing necessary repairs, staging, and marketing.

File Notice of Proposed Action (if applicable): Inform beneficiaries of the intended sale and provide them an opportunity to object.

4. The Sale Process

Accept Offer and Draft Contract: Work with your Realtor to review and accept a purchase offer, ensuring that all necessary contingencies are included.

Submit Contract for Court Approval (if required): In cases where court confirmation is needed, submit the purchase contract to the probate court.

Handle Overbids (in specific states): Be aware that some states may require an overbid process, where higher offers are invited after a contract is accepted.

5. Closing the Sale

Coordinate with Closing Company: Provide them with Letters Testamentary and any required court orders.

Finalize Sale and Transfer of Funds: Ensure that the sale proceeds are deposited into the estate’s bank account.

Reimburse Estate Expenses: Record and claim any executor expenses related to the sale.

File Final Accounting: Prepare a detailed report for the court, documenting all assets sold, proceeds received, and debts settled.

6. Final Steps

Distribute Remaining Assets: Allocate proceeds to beneficiaries according to the will or state succession laws.

File Final Tax Returns: Submit the estate's tax returns and settle any tax obligations.

Close Probate: Complete all requirements for final court approval and formally close the estate.

Additional Tips:

Stay Organized: Maintain comprehensive records of all estate activities, including communications, expenses, and decisions.

Regularly Communicate with Beneficiaries: Keep beneficiaries informed about major decisions and progress to avoid conflicts.

Consult with Experts: Don’t hesitate to seek advice from probate attorneys, financial advisors, or accountants when needed.